工作机会Careers

岗位名称：书院课外活动主管
机构名称：清华大学苏世民书院
招聘人数：1

岗位描述

该岗位负责苏世民学者社群课外活动的规划、协调与执行。岗位的汇报对象为书院活动管理主任，需要将深入调研成果转化为实际运营，并负责信息整合及方案制定，还负责将学生的兴趣、课外项目活动的优先级及相关建议整合，最终转化为设计精良、具有重要影响力的活动。

主要职责

1.课外活动项目的开发与活动执行
1）结合学生的实际兴趣以及相关意见（领导层、团队、学生及合作伙伴），调研、筛选并拟定与苏世民学者项目核心聚焦领域（领导力、中国研究、全球事务）相符的活动主题及嘉宾讲者人选。
2）从制定方案到最终执行，负责协调活动的后勤行政工作，确保各项工作按时间节点运作。活动形式包括但不限于学术讲座、专家报告、小组研讨、文化活动、会议论坛、晚宴座谈及校际交流联谊会等。
3）担任中外VIP、演讲嘉宾及代表团的对接人和联络窗口，以高度的跨文化专业素养对接所有沟通及筹备事宜。
4）担任部分活动的现场负责人，亲自接待演讲嘉宾及代表团，或协调书院（项目）领导层的参与，确保到访宾客的积极体验。
5）根据数据及书院社群的反馈意见，优化活动内容，助力课外活动项目的持续改进。
6）根据每学年的实际需要，支持苏世民书院大型活动的开展。

2.校内协调与合规管理
1）负责办理涉及外籍人士、政府官员、外交官、非政府组织代表或大型活动（100人以上）的内外部审批行政流程。
2）协调国际以及中国本土宾客的差旅、签证及住宿安排，在过程中关注文化习俗。

3.行政与沟通支持
1）整理并撰写每周社群活动邮件，维护包含所有课外活动项目的共享日历。
2）编制活动总结报告、媒体简报及财务文件，提交书院活动管理主任审阅。
3）处理发票事宜，跟踪活动预算支出情况，确保付款及时准确。

4.跨部门协作以及与学生之间的协作
1）在书院活动管理主任的指导下，为学生及活动委员会提供活动规划、推广及执行方面的专业建议与支持，确保活动与书院核心聚焦领域保持一致。
2）根据书院的安排，负责书院层面活动的行政支持工作。
3）与学生生活部、学术事务部、书院办公室，以及其他相关部门密切协作，确保活动的顺利统筹开展。

5.其他职责
1）根据活动的安排，需要在晚间及周末加班。
2）完成部门分配的其他工作任务。

岗位要求

1.大学本科或以上学历。
2.具备3年以上的跨文化活动管理或行政管理经验。
3.具备出色的组织协调及时间管理能力，具备多任务管理能力，且关注细节。
4.具备较高的文化敏感度、外交沟通技巧，能够与全球不同背景的人士（包括VIP）有效沟通。
5.具备流利的中英双语工作能力，能够在双语、跨文化的环境中高效开展工作。
6.熟练使用办公软件（微软、谷歌工作空间）及日程管理工具。
7.愿意并能够灵活安排工作时间，学年期间需经常在晚间及周末工作。
8.具备独立工作能力及团队协作精神，能够在团队导向的环境中高效开展工作。

具有以下资质可被优先考虑

1.具备5年及以上的高校/住宿制书院、国际组织或相关跨文化环境中的活动协调经验。
2.拥有国际关系、公共政策、中国研究、领导力发展或相关领域的学术背景或专业经验。
3.具备接待及对接国际高层贵宾、代表团或政要的直接经验。
4.具备涉及政府官员、高校教授及高层贵宾的活动审批及合规流程的经验。
5.有海外或多元文化环境下的生活或工作经历。

申请方式

请将中英文简历发送至hr@sc.tsinghua.edu.cn

Schwarzman Scholars Program

Schwarzman Scholars is a one-year, fully-funded master’s program at Tsinghua University in Beijing, designed to build a global community of future leaders who will strengthen understanding between China and the rest of the world. Schwarzman Scholars is the first scholarship program created to respond to the geopolitical landscape of the 21st century. As China’s role in global trends continues to grow, the success of future leaders in any sector depends upon an immersive understanding of the country and its culture.

Schwarzman Scholars supports up 150 graduate students annually from the U.S. (40%), China (20%), and around the world (40% from 43 countries) for a Master’s Degree in Global Affairs program at Tsinghua University in Beijing. Scholars chosen for this highly selective program will live in Beijing for one year of study, experiential learning, cultural immersion, traveling in China to develop a better understanding of China. Learn more at www.schwarzmanscholars.org.

The Ideal Candidate

We are seeking highly qualified person to join Schwarzman College at Tsinghua University in Beijing, China to facilitate a dynamic, safe, and meaningful residential experience for Scholars. The ideal candidate is a self-starter, team player, culturally competent, passionate about international education, and adept at navigating global perspectives/ideologies. Must be willing to relocate to Beijing, China for this position.

Duties & Responsibilities

The Director for Residence Life is employed by Tsinghua (pronounced ching-wah) University and is a 12-month live-in professional position in the Office of Student Life at Schwarzman College located in Beijing, China. Supervised by the Chief Student Affairs Office/Associate Dean of Student Life, the Associate Director for Residence Life is responsible for the residential experience at Schwarzman College, a state-of-the-art university college model facility housing 150 graduate students from 43+ countries. Responsibilities include leading and managing all aspects of the residential/communal experience for Scholars including but not limited to:

Student Focus

1. Communicate and advise students regarding daily life opportunities and challenges including illnesses, accidents, cultural dynamics, intercultural relations, adjustment issues, conflicts, etc.
2. Support students who need assistance with physical, emotional, and mental health issues when necessary.
3. Maintain and share resource lists of hospitals, clinics, doctors, pharmacies and other health resources appropriate for both Chinese and international students and for students with special needs.
4. Coordinate and manage all elements related to student health and safety.
5. Coordinate and manage the student conduct process.

Operations & Procedures

1. Coordinate, plan, and execute the housing assignment and check out process.
2. Liaise with the Facilities team to coordinate maintenance, cleaning, turnover, and facility management.
3. Select, train, and supervise 3-4 Senior Scholars (program alumni) to support Scholars.
4. Facilitate 24-hour on-call coverage on rotation.
5. Coordinate and manage all aspects of health and safety in the College.
6. Create, revise, articulate, and enforce all housing policies and procedures.
7. Develop materials and conduct health and safety sections of pre-arrival and orientation program.
8. Coordinate and manage academic and/or non-academic accommodations and accessibility requests for students who apply for them under the accessibility policy.
9. Adjudicate student conduct issues according to the Student Policy Guide.  

Programs

1. Create and conduct educational sessions during orientation and throughout the year on related topics including cultural adjustment, consent, bystander training, harassment prevention, alcohol consumption, social dynamics in the College and China.
2. Conceptualize and facilitate programs for the Scholar community
3. Advise the Program and Events Committee comprised of Scholars to coordinate small and large-scale programs and activities for the Scholar community. Examples include cultural celebrations, student led conferences, health/wellness initiatives, educational sessions, speakers, workshops, etc.

Other

1. Typical work day is Monday – Friday from 9:00am to 5:00pm with occasional extended hours on weekdays/weekends to meet departmental needs of the Schwarzman community. Call-in duty as appropriate.
2. Collaborate with the Student Life team, Academic team, Facilities team, and other College stakeholders to work toward overall student success.
3. Support College leaders in crisis management. Work with Student Life team, facilities team, and other stakeholders, to develop and review emergency response procedures.
4. Other duties as assigned by the Chief Student Affairs Officer/Associate Dean of Student Life.

Minimum Qualifications

1. Bachelor’s Degree from an accredited college or university.
2. Master's Degree in college Student Development, Student Affairs Administration, College Counseling, Higher Education Administration, College Counseling or a related field.
3. 5 years professional experience in residence life, higher education or related field required.  
4. Experience working with college students from diverse backgrounds.
5. High level of cultural competence and ability to embrace and navigate global perspectives, especially Chinese culture and values).
6. Native or fluent English with exceptional written and oral communication skills.
7. Training and/or experience in providing support to students, including mental health support, conflict mediation, inter-cultural adaptation, crisis response, etc.
8. Experience in developing/facilitating workshops, activities, and information sessions for students.
9. A commitment to work flexible hours, due to time zone differences and the nature of emergencies, and to be on-call to respond to emergency situations.
10. Excellent management, organizational, and time management skills, with a strong ability to handle multiple priorities.

Preferred Qualifications

1. 7+ years professional experience in higher education residence life or related field preferred.
2. Familiarity with China and/or mandarin language.
3. Experience global studying or working.
4. Experience working with graduate students.
5. Experience in managing Accessibility Requests (requests for academic and non-academic accommodations for documented conditions).

TO APPLY

1. Send your resume and cover letter (in English) detailing your interest and how you meet the qualifications to hr@sc.tsinghua.edu.cn.
2. Application Deadline: Open until the position is filled.